How a Health Information Custodian Can Save You From a Records Catastrophe

Cariend health information custodian

All good things must come to an end. Sometimes, those “good things” are hospitals, nursing homes and medical practices. Practitioner retirement, funding issues, or economic pressures might prompt the closure of a hospital or practice.  

Regardless of the reason for closing, medical records management remains a concern. Proper budgeting for a closure should allow for partnering with a health information custodian company, like Cariend. This will help prevent liability, better serve patients post-closure, and avoid a potential medical records mishap.  

Medical Records Catastrophe 

Medical recordsThe term “catastrophe” may seem like a hyperbole, but poorly maintained medical records can come back to haunt practitioners and administrators in real ways.  These calamities compound over time, growing unnoticed, until a specific record must be recovered. In many cases, it’s only then that responsible parties confront the records catastrophe they unwittingly helped create.  

Medical records management is one area where the term “an ounce of prevention is worth a pound of cure” clearly applies. The team at Cariend finds that some of the most challenging situations created by records mismanagement usually could’ve been avoided by accounting for records custodianship when working to close the practice. Unfortunately, by then the problem will usually have incurred more expensive penalties or costs than the original investment in records custodianship would’ve required.  

It Can Happen to Anyone 

This is because well-meaning people don’t recognize the importance of health information custodianship as a core budget item when working through the closure of a medical practice. It’s easy to overlook, after all. There are a host of obligations to work through when a facility closes its doors, and records custodianship often seems like a small, insignificant piece of the puzzle. Many will opt to handle it themselves, but this can be a mistake. Self-storage options are often problematic for the health and viability of physical records. Self-management instead of professional custodianship is taxing for the party responsible. In the worst cases, what seems like a near-term solution can grow into a long-term nightmare if records that are compromised or lost are needed for discovery or other purposes several years down the road.  

An Ounce of Prevention 

Medical record storageThe best way to avoid medical records catastrophes in the future is to partner with a business like Cariend for health information custodian services post-closure. Cariend’s services include a secure storage and management solution tailored to the facility or hospital’s specific records. Custodianship with Cariend means safe, effective records storage passages and easy access for patients’ years into the future, followed by secure destruction after a record reaches its point of retention. This helps you avoid any records catastrophes and the liability that comes with them and ensures your peace of mind in the years following the closure. Contact Cariend today to learn more about a records custodianship solution that’s right for your closing practice.  

Comments (0)

Recent Articles

Close up of a stethoscope and digital tablet with virtual electronic medical record of patient on interface

Electronic Records Storage for Closed Medical Practices

The healthcare industry has undergone significant changes over the years, transitioning from walls of paper files to […]

Read More
View from the back of a classroom looking past unoccupied desks with chairs stacked on top

Custodial Records Storage for Shuttered Educational Institutions

When an educational institution announces its closure, it can stir up a great deal of emotion. For […]

Read More
A blurred view of file folders with labels and a "Guidelines" label is in focus.

Guidelines for the Ethical Handling of Custodial Records

From a simplistic point of view, a records custodian is someone who has custody or possession of […]

Read More
A person in a dark business suit places a virtual puzzle piece into the remaining spot in a 4-piece puzzle where each piece shows a person's avatar.

Finding a Custodial Records Storage Provider that Fits

You’ve meticulously crafted your practice to align with your vision and cater to the needs of both […]

Read More
A person in a business suit rests their hands on a laptop computer keyboard while virtual padlock images float in the foreground.

Data Security Measures for Custodial Records:
Best Practices and Compliance

A crucial aspect of managing any organization’s data lies in the hands of a data custodian—the individual […]

Read More

Navigating Records Management When Closing Your Medical Practice

Orson Welles once said, “If you want a happy ending, that depends, of course, on where you […]

Read More

HIPAA Requirements: Not Just For Medical Professionals

HIPAA requirements aren’t just for medical professionals. Published more than two decades ago, The Health Insurance Portability […]

Read More

Medical Records Management: What Makes it Unique?

Records management, including medical records management, is an important conception in the business landscape today. Keeping good […]

Read More

Digitizing Medical Records for Research Breakthroughs

Healthcare providers have plenty of reasons to keep accurate records, but now they’ve got a new one: […]

Read More