Electronic Records

While electronic medical records and EMR systems have long been touted as “the future,” the closure of a healthcare facility or hospital highlight some weaknesses with this format, including the ongoing carrying costs of a subscription-based service.

Cariend’s technical resources help transform your medical records using HIPAA-compliant methods to provide continued access to patient data when requested. The format of the solution will vary by client and be tailored to meet each client’s unique situation.

For a business that is no longer operating, the ideal path to managing digital records is to eliminate reliance on third party systems or connectivity. The legal retention of the records may outlast a third-party company or product, as those entities could cease to exist as well, cutting off access to the records. The cost of maintaining these systems or subscriptions through the statutory retention period must also be considered. A best practice is to perform a one-time conversion or export of your proprietary data to a generic format (such as PDF, CSV, etc.) ensuring no future costs, access, or technical issues get in the way of a successful custodial records management program. Cariend’s technical resources will provide continued access to patient data when requested. The solution will depend on each client’s situation; however, we have created solutions involving cold storage, virtualizing legacy hardware, patient data export, ongoing cloud-based hosting, and ongoing subscription services.

Via strategic partnerships, Cariend has experience working with many of healthcare’s most popular EHR systems, including, but not limited to, the following:

  • Amazing Charts
  • Athenahealth
  • Azalea Health
  • eClinicalWorks
  • CPSI
  • MedHost
  • Meditech
  • Practice Fusion

Why Cariend for Electronic Records?

The decision to close a business, whatever the reason, is a pivotal moment, but without the proper transition of electronic records, you could be stuck paying for an EMR subscription until your last record meets its retention. That could cost you tens of thousands of dollars over the life of your records. Let Cariend’s technical experts and strategic partnerships provide a simple, upfront solution for your records.

Patient Care

Your records will receive superior care.

Cost Certainty

With our upfront payment structure, there will be no ongoing subscription costs.


With over three decades of combined experience, we will ensure all HIPAA regulations and state laws are followed.

Benefits of Cariend

Cariend was founded on the core belief that your records are your legacy, and they deserve the best possible treatment, including:

Knowledge and experience from Cariend’s in-house technical resources.

A tailored solution created to fit your specific situation and ongoing needs.

Strategic partnerships with software companies to provide assistance in any electronic software conversions.

Flexibility and agility in order to provide a wide range of options.


Cariend’s expertise is in the handling and care of medical records. Cariend provides a comprehensive solution to handle all the compliance and workflow requirements that come with managing records after your healthcare facility is no longer operating.


With the closing of a healthcare facility come business records with their own specialized procedures and retention policies. Cariend is uniquely equipped to handle business records with the same precision and skill we use with medical records.


Cariend has the flexibility and agility to manage all types of physical records, from paper to x-ray to pathology materials and electronic files. Our single solution allows all your records to be handled as one, creating ease during the closing of a facility and in perpetuity for your patients.